How to choose the spa software

If you are looking for a spa business management solution and you have reached the bidding stage, you probably will not get too many concrete answers – particularities, accurate prices – before a presentation or discussion with the software vendor. An exact estimate can only be received after a business analysis.

How much does a business management solution cost? Why do some suppliers insist to find out so much information before they offer you a price? You can find the answer from pool and spa business software from Evosus.

Because the needs of the company have to be correctly identified, such a system can cover all the activities of a business. Click here for more information. Depending on the company’s needs, business type, number of employees, business flows and more, you will find in the system those functionalities that are necessary, as well as others that are not found in your type of business or are not needed at the moment.

In a presentation followed by a business analysis, you will see exactly which features are compatible with your own business, so choosing a licensing model is simplified. See more on this here.

Last but not least, an offer varies depending on the delivery model: It can be online, which involves implementation costs and a monthly subscription or on premises, which involve user-level licenses, maintenance, hardware equipment, implementation, training, post-implementation support, customizations and add-ons.

An on-the-spot response from a vendor may mean a superficial bidding process that often raises hidden costs, does not cover all the company’s real needs, nor does it take account of the development of a business. This url tells you how to choose the best bidder.

The ability of the software vendor to meet the company’s long-term needs is a very important aspect to keep in mind when you ask for the offer. Otherwise, you will need to change the system, which involves new investments, new training, accommodation times, etc.

Under the detailed needs analysis, you will be able to make a forecast of your spending and, by default, you will set your expectations correctly.

How long does the implementation period last? What are the factors that depend on IT deployment?

The implementation of a business management system has become a fairly controversial topic among both the beneficiaries and the software vendors. The emergence of “successful recipes” or countless case studies, whether they are bad cases or happy endings, create confusion among users and potential beneficiaries of a business management system. Click here to find out the benefits of the implementation of a business management system.

On the one hand, the benefits listed by software vendors cause companies to rush into acquiring a computer system without taking into account the particularities of their own business and on the other hand there are cases where the implementation process was at the limit of failure. Thus, there are many who acquire such a solution at the last moment when internal pressures become too high, transforming the need for a business management system into the burden of a rapidly implemented system that is inadequate to the customer’s real needs.

There are at least two elements that, if met, can avoid undesirable situations. The business analysis, in which the software provider has a clear understanding of the business flows of the beneficiary’s company and decides whether and how it can help the client by implementing the business management system or customer awareness of the factors that directly influence the process of implementing an IT system.

The number of users and business complexity increase proportionally to the duration of implementation. The modules selected for implementation influence both their number and complexity; for example, completing the implementation of the accounting module depends on the closure of the accounting month and the submission of the required declarations requested by the state.

The level of customization desired by the beneficiary depends on the critical customizations that must be delivered before go-live, so there is no risk of blocking customer activity. The rest of the customizations can be delivered later. It is vital for the client to understand the need to prioritize the requirements correctly.

The beneficiary’s availability to allocate resources for the implementation period, for example, during the training period, company staff will need to rotate to participate in a certain number of training hours. ┬áPreparation of the beneficiary must start when date of the implementation was set, in order to avoid delays, the client must have prepared the IT infrastructure or other elements set in the business analysis stage.

The company management should be involved in the project. In an implementation, there are situations that may require quick decisions with major effects in organizing the company. It is important for management to be aware of the status of the project, to understand the needs and to be proactive. They also need to give the project manager all the support they need.

Knowing these factors is beneficial to the potential customer because it can materialize the expectations for the implementation period of a business management system.

 

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